Comparison of best online meeting tools- Microsoft Team v/s Vectera, which is better for you?



Because of the Pandemic, there is an emergence of a lot of online web conferencing tools available in the market. Today let us take two interesting 'online meeting tools and compare each other. There are a couple of free online tools but none of them offer a great experience for the uses. Paid tools come with various value-added features.


I have taken Vectera and Microsoft team for the comparison.



1) Microsoft Team


Teams offer diverse features to make remote teamwork easier. But is it the best platform to use with your (new or potential) clients? The answer is NO.


Is there anyone tool that can do it all? No. The tool you are using to do video meetings with friends (eg facetime or WhatsApp video) is totally different from the tool you’ve used to join a webinar. The same applies to Microsoft Teams, as the name implies, is mainly for team communication.

I have been using both Vectera and Microsft teams and I feel Vectera has a lot of advantages over Microsoft team. Let u see how Vectera has better features as compared to the Microsoft team.


Keep reading to find out.



1. Simple, safe 1-click joining process for externals



The challenge with Microsoft Team


Teams are meant for teams. That means you can connect easily with everyone from your team, but adding externals to a conversation has annoying pitfalls. The company admin needs to explicitly allow external people to join Teams meetings.




Teams are part of the office suite, which is used by many, many business users. Chances are likely that the person you are inviting to a call also uses Teams for internal meetings. In that case, Teams will try to authenticate that member and you might not connect because the other Team admin did not enable external meetings. If the participant is not connected to a Teams account, Microsoft will push that person to signup with a Microsoft account. It’s definitely not frictionless for meeting with externals.


If the participant does not have Teams installed, the web version can be joined, but it’s lacking capabilities of the desktop variant. It’s a conversation stopper if you need to download the app, sign-in / sign-up to collaborate together for instance.


Advantages of Vectera


Vectera is easy to join and it allows the customer to join the meeting with a click. Say yes to simplicity: Vecetera is a browser-based tool that allows the customer to log in from anywhere with any device.


With Vectera you will be able to work and join meetings through a simple URL. As a participant to the meeting, you don’t need to sign up for an account. Simply open the meeting room URL, type your name, and request to join the meeting.




2. Keep externals out of your internal communication and availability


Stepping up from Skype to Teams is a big improvement. But remember what happens on Skype when you called someone? They are added as a contact and your status and online presence are revealed. The same applies to Teams contacts that are added in your directory/channels.

Do you really want to be always available for every chat message from your clients? Digital notification overload is bad. It distracts you from your work, it hurts your work/life balance and you can’t effectively measure time spent on clients, especially if you are managing a team of advisors.


It’s better to communicate with short meetings to have a natural conversation instead of endless chat messages; they’re just emails without the “hi” and “best regards”.


It’s better to talk through the different points, make short notes of key points/decisions/todo’s, and move forward.




3. Everything stays in place, ready for the next meeting. No need to re-explain, re-upload, re-copy-paste


Do you have recurrent meetings with your clients? Normally, as soon as a traditional online meeting ends, all shared information and documents are lost.


Vectera works differently. You can create persistent meeting rooms for each of your clients or projects and keep track of all content and communication in one single place. Every meeting room can be accessed by a simple, secure, and never-changing URL.


All files, documents, notes, and meeting recordings are stored in this meeting room, ready for the next meeting, so you and your client can pick up the conversation where you left off.


4. Professional look and feel marks a good first impression


Vectera was built with a strong focus on interactions with external clients: sales, advisory, training, customer demos, support, and more.


When you meet your (new or potential) client for the first time, it’s paramount that you make a lasting impression. With Vectera you can design the whole experience. Use a custom domain, add your own logo and background images to make your brand stand out. All Vectera rooms have a super clean, modern look and feel. And some emojis, if that suits you.


Vectera has a professional-looking lobby, with a custom branded waiting screen to give your client a warm welcome. It's even better than a lobby in a building: completely corona-proof by design.


Customize your waiting screen with your own logo and background


5. Don’t limit yourself to classic audio/video/screen share. Add more creativity and engagement to the conversation


Classic meeting solutions all boast the same features: audio/video/screen sharing. These are the basics that should work, every single time. We’ve got these dialed in.


But what if you could demo your app together with your client? Or give interactive support to your client? Or interactively draw a server infrastructure, a revenue plot, or any other graph on a whiteboard?



While with Teams you have to juggle with the separate Whiteboard app, with Vectera you don’t need to do anything because the Whiteboard is already integrated into the meeting room. The whiteboard enables you to write down meeting minutes, visualize spec lists, show proposals and so much more.


And there’s more! With Vectera you can co-browse with the other participant(s), which means you can fill out a form together, navigate through new software, or even make exercises. It all depends on your use case - but co-browsing has you covered!






6. Deep integration with the tools you are already using on a day-to-day basis


What’s the first step for any kind of meeting? Correct, scheduling it. And Vectera has you covered here as well to make it easy for both you and your clients.


The built-in scheduler allows your clients to schedule meetings with you, be it online, offline or phone meetings. The scheduled meeting is automatically added to your and your client’s calendar. Google Calendar, Office365, iCloud and Microsoft Exchange are supported.

Contact details from new appointments are synced to major CRM systems with native integrations.


Let your clients easily schedule an appointment.


Want to take it to the next level?


Vectera’s powerful API allows you to generate meeting rooms based on triggers in your app, fill the meeting rooms with any documents or files, and collect valuable statistics.



In the table below, you will see a clear comparison between Vectera and Microsoft Teams:

Vectera vs Microsoft Teams.




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